BLOG TOPICS

How to Manage Vacation Rentals From Your Phone (and Stay Stress-Free)

September 10, 2025

Running a vacation rental is rewarding, but let’s be honest, it can also feel overwhelming, especially if you’re not nearby. Whether you’re hosting a beach house Airbnb, a city loft, or anything in between, managing a property remotely takes planning, reliable systems, and the right tech.

‍

The good news? With today’s tools and strategies, it’s easier than ever to manage your rental from anywhere, even straight from your phone. Here are some tips to keep your property running smoothly no matter where you are.

‍

1. Build a Trusted Local Team

‍

Even if you’re a hands-on host, you can’t always be on-site. That’s why one of the smartest moves you can make is creating a dependable local network.

Cleaners: Guests expect spotless accommodations, and quick turnarounds are key. Find a reliable cleaning service that offers same-day availability and communicates well. Bonus points if they send you photos after each clean.
Maintenance pros: From leaky faucets to HVAC issues, having go-to contractors for small fixes can save you headaches.
Property checkers: Some hosts hire locals to walk through the property between stays, making sure everything looks guest-ready.

Think of these people as your boots on the ground. A strong local team is the foundation of successful remote hosting.

‍

2. Lean on Co-Hosts and Property Managers

‍

If you’re juggling multiple listings or just don’t have the time to be hands-on, consider adding a co-host or hiring a property manager.

Co-hosts can help with messaging, guest check-ins, and emergencies. They’re especially useful if you’re still actively involved but need backup.
Property managers usually handle everything—cleaning, maintenance, guest relations, and even revenue management. This option is great if you’d rather take a step back and focus on scaling your business.

Platforms like Airbnb make it simple to add a cohost directly through the Airbnb app, while Vrbo and other platforms also support shared management.

3. Use the Right Apps to Stay Connected

‍

The beauty of remote hosting today is that so much can be done with just your smartphone. Here are some must-have apps to consider:

Messaging apps: Airbnb and Vrbo’s native apps let you respond quickly to guests, update calendars, and track reservations. Fast replies can boost your reviews and visibility.
Smart home apps: Tools for smart locks, thermostats, and security cameras give you peace of mind when you can’t be there in person. Guests love self-check-in, and you’ll love not having to manage keys.
Dynamic pricing and revenue management apps: This is where Beyond comes in. Beyond has long been a leader in helping hosts set competitive nightly rates with dynamic pricing. With their new mobile app—the first of its kind in the short-term rental space—you can now manage pricing and performance directly from your phone.

‍

With the Beyond app, you can:

Instantly adjust prices and apply overrides when demand shifts.
View new bookings in real time.
Manage multiple property calendars in one place.
Get custom pricing recommendations tailored to each property.

short-term rental dynamic pricing app from Beyond for Airbnb hosts and vacation rental managers

‍

In other words, you can make smarter, faster revenue decisions while standing in line at the grocery store or on vacation yourself.

‍

4. Automate Whenever Possible

‍

Time is money, and automation tools can help you save both. Here are a few worth exploring:

Messaging automation: Set up auto-responses for common guest questions.
Review automation: Some tools send polite reminders for guests to leave reviews.
Cleaning scheduling apps: Sync your bookings with your cleaner’s schedule so they’re notified automatically whenever there’s a turnover.

The more you automate, the less you’ll need to micromanage day-to-day operations.

‍

Hosting From Anywhere is Possible

‍

Managing a vacation rental remotely isn’t just doable—it’s becoming the new normal. With the right mix of local support, co-hosting, smart apps, and dynamic pricing tools like Beyond’s new mobile app, you can stay connected, maximize your revenue, and give guests an outstanding experience, all without being tied to your property’s location.

‍

The next time you’re away from home, remember: your entire vacation rental business can now fit in your pocket.

‍