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How to Calculate Your Costs as a Short-Term Rental Manager

May 5, 2023

As a short-term rental manager, calculating your costs is an essential part of your job. It helps you better manage your property and improve your overall revenue. A vacation rental pricing tool goes hand-in-hand when evaluating your costs. Utilizing an effective vacation rental pricing tool is key to maximizing revenue, ensuring that your hard-earned dollars go farther (not to mention the time-savings!).

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Understanding how to calculate and manage your costs can be challenging, but don't worry, we've got you covered. In this blog post, we will walk you through the steps/tips to calculate your costs as a short-term rental manager.

Calculate Your Vacation Rental Costs in Four Steps

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Start by analyzing your current revenue:

To calculate your costs, you need to know how much revenue you're generating. Start by reviewing your records and analyzing how much you earn from each booking. This information will give you a baseline to determine the profitability of your rental property.

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Make a list of all your expenses:

The next step is to list down all your expenses. This includes your monthly mortgage payment, property taxes, utility bills, property management fees, cleaning fees, and maintenance costs. It's essential to consider every expense related to your short-term rental property. Be sure to include all fixed and variable costs.

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Determine your occupancy rate:

Your occupancy rate is the number of days your rental property was booked versus the number of days available in a year. Calculate your occupancy rate to give you an idea of how often your rental property is being booked. Use this information to estimate your yearly revenue.

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💡Tip: Using a vacation rental pricing tool with access to intelligent analytics makes grabbing this information easy! When evaluating your pricing solution, ensure that you have access to portfolio-level insights, like your occupancy rate, plus cutting-edge data and trending insights about your market.

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Calculate your net profit:

Subtract your total expenses from your total revenue to get your net profit. This gives you a clear picture of your profit margins. If you're not earning enough, you may need to reevaluate your expenses and find ways to reduce them.

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Analyze Your Expenses and Adjust as Necessary

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After determining your costs, it’s important to analyze your expense. You may find that some expenses are too high or not aligned with your budget or goals. Look for ways to reduce costs without compromising the quality of your rental property. Remember to be strategic in your cost-cutting plan to avoid hurting your rental property's quality. You can consider switching to energy-efficient appliances or finding a more affordable property management company.

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You should also consider how to adjust your revenue management strategy to balance out your costs. This is where a vacation rental pricing tool can help.

Maximize Revenue with The Right Vacation Rental Pricing Tool

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When using a dynamic pricing tool for your vacation rental, your property will be automatically positioned to book at the best price at the right time. It takes away any guesswork from your pricing strategy, and ensures that you do not miss out on unique events or demand trends in your market.

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Beyond analyzes billions of market & consumer search data points ensure your listings are always priced competitively, automatically. With Beyond, hosts & property managers increase revenue per night up to 35%. And continuous enhancements to our pricing algorithm ensure your revenue management processes are always making you the most money.

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Maximize your revenue with the best reviewed dynamic pricing tool for Airbnb, Vrbo, Booking.com, and top property management systems. Learn more about Beyond today!

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